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How to notify authorities (step by step)

Submitting a clear abnormal load notification reduces delays. Use this checklist to prepare the information authorities need to assess your route quickly.

Haulier checklist Route submission Clear data

Remember

Notification lead times depend on the load category. Always confirm the required notice period before submitting.

Submission steps

A practical flow for preparing a notification.

  1. Confirm the load category and required notice period.
  2. Capture full dimensions, weight, axle layout, and vehicle details.
  3. Plan the route and list any escort or timing requirements.
  4. Submit via your authority's required portal or notification system.
  5. Respond promptly to clarification requests.

Required information

Authorities need consistent, precise data to approve routes quickly.

  • Load dimensions (height, width, length) and gross weight.
  • Vehicle and axle configuration details.
  • Origin, destination, and preferred route.
  • Dates, times, and escort requirements.
  • Haulier contact details for follow-up.

Common mistakes to avoid

These issues cause delays or rejections in real-world reviews.

  • Missing axle spacing or inaccurate weight values.
  • Routes that do not match the vehicle dimensions.
  • Unclear timing, escort, or convoy requirements.
  • Using outdated contact details or references.

Helpful references

Authoritative guidance for statutory requirements.